If you have even attempted to plan an event you know it is not an easy job. No matter how small no matter how informal. Now imagine it in a massive scale. Yes, that is what it feels like planning corporate events. As a professional you always have to challenge yourself, give the client more than what they expect. A lot is at stake- your reputation as a professional as well as your client or company who has entrusted you with this massive a responsibility. And you always have to think outside the box- there is a tough competition.
What make it easy are the few pointers that are mentioned below. You take one step at a time and you can do it too. In this line of business it is important to be organized- to have a concrete plan. We want to help you with the same and so we have a few tips that you can use and successfully plan an event.
First things first- there has to be a theme. This will set the tone of an event and give the planner a point where he can start making plans. Once a theme is set, the venue, food, decor, music etc can be planned. Of course one has to come up with fresh ideas but keeping in mind the client’s sensibilities. The purpose of the event will also help you set up a theme.
There is of course the budget that needs to be set. A preliminary budget must be set that should be all inclusive of the expenditure involving food, entertainment, rentals and so on. This will give the organizer and the client to get a fair understanding of what to expect.
Once that is done, one must personally visit preferable locations and venues for the event. Meeting the vendors will give clarity about rental costs and other expenditures. It is way easier to let the corporate event management company handle all these details than doing it individually. If the venue provides a caterer, well and good, if not- meet with caterers bartenders if you need. They also might give you deals for a good price. Decide on a menu and the style of serving.
Now that all the vendors are chosen, a to-do list will help. All details that are time consuming must be put on this list like sending invitations out, buying decorations that match with the decor, finding out the perfect music for the event and so on.
As a professional company the planners are experienced in crisis management in case anything goes wrong; there is always a plan B ready at hand. Planning corporate events just looks easy and organized. It takes a lot of hard work and skilled set of hands to execute a successful event.
All areas of planning must be covered- and thus the best time to start working on a project is as soon as you get a green signal about the date from the management. More the time in hand, better the planning would be.